Field data, finally organised.
Kodago lets teams collect records with custom forms, photos and GPS, then share, chart and report on them — on the web and in the mobile app.
- field types
- 20+
- your data, exportable any time
- 100%
- works offline in the field
- Web + app
Everything a field team needs
From the first form to the final report — one place for your data, your team and your public updates.
File racks
Design forms with 20+ field types — text, numbers, dates, dropdowns, lookups, photos, signatures, GPS.
Collect anywhere
Members add records from the web or the Kodago app, even offline, with camera and location.
Dashboards & reports
Build queries without SQL, chart them, pin them to dashboards and print PDF reports.
Chat & notifications
Group and direct chat, mentions, stories and realtime notifications keep the team in sync.
Public forms & widgets
Share a QR code, embed a form on any website, or publish a group website with news and galleries.
Permissions that fit
Per rack, per field and per record access levels; invites, approvals and audit history built in.
From a blank page to live data in four steps
No software project, no developers, no installation. Most teams have their first file rack collecting data on the same day.
- 1
Create your group
A private workspace for your organisation, programme or team, with its own web address.
- Invite members by mobile number or email
- Make trusted people group admins
- Organise work into categories
- 2
Build your file racks
A file rack is a form plus a table for one kind of data: households, patients, assets, visits…
- Point and click: 20+ field types
- Start from a template or an Excel sheet
- Or describe it and let AI draft it
- 3
Collect data anywhere
Your team fills records on the web or on the phone app; outsiders can use a public form.
- Photos with GPS from the in-app camera
- Public link and QR code for anyone
- Embed a form on your own website
- 4
See, decide and share
Turn records into dashboards and reports, and keep everyone informed as it happens.
- Dashboards, charts and maps
- Real-time notifications and chat
- PDF reports and scheduled exports
A closer look at the features
Forms, data, dashboards, notifications, a public website and a phone app: all connected, all in your browser.
Installable phone app (PWA)
Install it from the browser on Android or iPhone: no app store, always the latest version, opens like a native app.
Widgets and public forms
Embed a form or a record list on any website as a pop-up, side panel or page; share a public link or QR code.
Multiple custom dashboards
As many dashboards as you need per group: KPIs, charts, tables and notes with filters that apply to every widget.
Real-time notifications
New records, comments and messages appear instantly in the app, as a phone push notification or by email.
Forms and file racks
- 20+ field types: text, number, date and time, dropdowns (multi-select, "Other", default choice), yes/no, rating, phone, email, barcode/QR scan, signature, location
- Auto IDs, formulas and lookups between racks, with dependent dropdowns
- Repeating list tables inside a record; required, unique, admin-only and locked fields
- Start from templates, import racks from Excel or create them with AI
Mobile and field work
- Installable app on any phone (PWA), opening straight into your groups
- In-app camera with front/back choice and GPS accuracy shown on every photo
- Photos, videos, documents and signatures on records
- Records on a map, QR tags for assets and places
Records and teamwork
- Comments, likes and stories on records; assign records to people
- Full change history of every record, recycle bin with restore
- Search, filters, sorting and column choice on large tables
- Group chat, direct messages and announcements to all members
Dashboards and analytics
- Multiple dashboards per group with KPI cards, charts, tables and text
- Query builder with joins between racks, grouping and charts: no SQL needed
- Custom analytics dashboards, dashboards across several groups and dashboard templates
- Share a dashboard by public link or email it as a PDF on a schedule
Notifications
- Live in-app notifications, phone push notifications and email
- Choose what you hear about, mute a group, set quiet hours
- Alerts for new records, comments, @mentions, announcements and join requests
Public forms and widgets
- Public form, public list or both, by link or printed QR code
- One submission per visitor or many; intro and thank-you messages
- Embeddable widgets (pop-up, modal, side panel) for your own website
- Share a single record by link or QR code
Group website
- A ready website for every group: home page, news, galleries, videos, pages and downloads
- Menus, banners, contact details and your own colours
- Members you choose can edit it; admins publish
Reports, import and export
- Import records from Excel with a preview and checks before anything is saved
- Export to Excel any time, with saved column layouts and scheduled email exports
- Print-ready record and list reports, PDF downloads
AI tools (optional)
- Describe what you need and AI drafts a file rack, a group website, a dashboard or an analytics page
- AI assistant that answers questions about your group's data
- Switched on per group by its admins once AI is set up for your organisation
Why teams choose us
Built with programmes, field teams and organisations that collect data every day: simple enough for everyone, strong enough for large programmes.
Live in hours, not months
Build the forms yourself and change them any time. No developers, no installation, no waiting for a software release.
Made for field teams
A phone app installed from the browser, GPS-tagged photos from the in-app camera, QR codes and maps for work on the ground.
You decide who sees what
Group admins, rack access levels, hidden and locked fields, restricted categories and a full history of every change.
One place for everything
Forms, records, dashboards, reports, chat, notifications and a public website, instead of scattered spreadsheets and groups.
Everyone stays in the loop
Real-time notifications, push messages and announcements mean nobody waits for a weekly report.
Your data stays yours
Import from Excel to start, export to Excel whenever you want, restore from the recycle bin, and keep backups.
If your work fits in a form, it fits here
A few of the ways organisations use file racks, dashboards and public forms today.
Public health
Case reporting, sample collection and lab results, health facility lists and disease surveillance dashboards.
Government programmes
Beneficiary registers, scheme progress, inspections and district-wise monitoring with maps and reports.
NGOs and field surveys
Household surveys, monitoring visits and photo evidence from the field, with progress shared with partners.
Assets and inspections
Water supply, equipment and buildings: QR-tagged assets, repair requests and inspection history.
Schools and training
Attendance, enrolment, assessments and feedback forms for students, teachers and trainers.
Businesses
Leads, orders, service requests and customer feedback, with dashboards for the team and forms for customers.
Questions people ask us
Do I need to know programming?
No. File racks, dashboards, public forms and the group website are all built by pointing and clicking. Formulas and the query builder are there when you want more, without writing code.
Does it work on mobile phones?
Yes. Open the site on your phone and install it as an app (Android Chrome: Install app; iPhone Safari: Share → Add to Home Screen). It needs an internet connection while you work.
Can I bring in my existing Excel data?
Yes. Import records into a rack from Excel with a preview first, or create whole file racks from an Excel workbook. You can export back to Excel at any time.
Who can see our data?
Only members of your group, and only what their access allows: group admins decide who sees which racks, categories and fields, and every change is recorded in the history.
Can people outside our group submit data?
Yes, if you allow it: share a rack's public form by link or QR code, or embed it on your website as a widget. You choose whether visitors can submit once or many times.
How do notifications work?
Members get real-time notifications in the app, push notifications on their phone and emails, and can choose what they receive, mute groups or set quiet hours.
Is AI required?
No. AI tools are optional and switched on per group by its admins once AI is set up for your organisation. Everything works without them.
Still have a question? Contact us.
Start collecting in minutes
Create a group, design a rack, invite your team. No installation, no spreadsheets to merge.
Create a free account